Catering On-Site, Not Through UMD

For non-UMD catering, including pizza or other simple meals, there are two approaches:

If you HAVE a travel card (t-card):

1. Obtain a quote from the desired restaurant.

   1. Be sure to provide them with our tax-exemption certificates for Maryland or the District of Columbia.

   2. The University of Maryland is a Pepsi campus. If the caterer does not serve Pepsi products, including Aquafina water, you must obtain them elsewhere.

2. Submit an event request via Concur that includes the quote and details for the event.
3. After approval, the cost can be charged to your travel card.
4. As the expense report requires the names of individual attendees, be sure to have a sign-in sheet or otherwise track attendance.
5. At the conclusion of the event, submit the event expense report.

If you DO NOT have a travel card (t-card):

1. Submit the Catering/On-Site Meal Request Form to english_business@umd.edu.
2. The Business Office will input the request into Concur, and make arrangements for the purchase.
3. As the expense report requires the names of attendees, so be sure to have a sign-in sheet or otherwise track it, and send the list to english_business@umd.edu.
4. Provide any and all receipts you receive to english_business@umd.edu.