Each guest speaker (if done remotely) or visitor to campus who receives an honorarium requires different documents depending upon their nationality.
All honoraria require the following two completed forms and the creation of a supplier account.
| 1. | Honorarium Letter PDF | All speakers/visitors |
| 1a. | Honorarium Letter WORD | |
| Supplier Self-Registration Instructions | Go to the Workday Supplier Portal: https://wd1.myworkdaysite.com/supplier/umd/Central_External_Supplier_Site. | |
| 2. | W-9 Form | If they have an SSN/EIN/ITIN, OR |
| OR | W-8BEN Form | If they DO NOT have an SSN/EIN/ITIN |
For speakers with a bank located outside of the U.S., a third form is required.
| 3. | X-9 Wire Transfer Form | Wire transfers can only be done to international bank accounts. If your bank account is in the U.S., you must receive a check. |
Amount
The department recommends the following honoraria amounts:
- Remote events - $250
- In-person or hybrid events - $500
Important Notes
- These forms may be signed electronically, using either a scanned version of your printed signature or the Adobe Acrobat signature feature. A typed signature is not sufficient.
- The name and address on all forms, including wire transfers, must match exactly.
- The honorarium letter must minimally include the information on the template, including the signature of the host and the guest.
- Barring any applicable tax treaty, the IRS requires that federal taxes of 30% be withheld from funds paid to international residents.
- Both the honorarium and any travel reimbursement cannot be processed until after the visit is complete.
Upload Forms
These documents can be uploaded by the visitor, or by you, to the following secure Box folder: